Overview
This article explains how meeting visibility works in Clarify and who can see your meetings, notes, and recordings.
How Meeting Visibility Works
Clarify automatically syncs meetings from your connected calendar
Meeting visibility is determined by calendar invitation attendance and workspace membership
By default, meetings are visible to workspace members who were invited attendees
Who Can See Your Meetings
Meetings You Can Always See:
Meetings you organized
Meetings you attended (were invited to)
Meetings synced from your connected calendar
Meetings Other Workspace Members Can See:
Meetings where they were invited attendees on the calendar invite
Meetings they organized
Note: Being in the same workspace does NOT automatically grant access to all meetings
What Others CANNOT See:
Meetings marked as "Private" in your calendar (unless you enable "Include private meetings" in settings)
Meetings where they weren't invited attendees
Meetings from calendars they don't have access to
Private Meeting Settings
Private calendar appointments are excluded by default
To sync private meetings: Go to Settings > Account > General Settings > Enable "Include all private meetings"
Warning: This makes previously private meetings visible to other invited attendees in your workspace
Single-Person Meetings
Meetings with only one attendee (you) are excluded by default
These typically represent personal appointments, focus time, or errands
To include them: Go to Settings > Account > General Settings > Enable "Include single-person meetings"
Internal vs. External Meetings
Clarify uses your company email domains to distinguish internal from external attendees
This affects recording settings and intelligence features
Configure domains in Settings > Workspace > General Settings > Company email domains
Meeting Recording Visibility
Recording visibility follows the same rules as meeting visibility
Only invited attendees in your workspace can access recordings
Recordings respect your workspace recording settings (External Only, All, or None)
Enabling Global meeting visibility
It is possible to enable meeting visibility across your Clarify workspace - reply in this conversation or email [email protected] to get this switched on.
⚠️ When meeting visibility is enabled on, all fields of all meetings will be visible to all members of your workspace, including meeting recordings and transcripts.
FAQ's
FAQ's
Q: Can my manager see all my meetings? A: No. Managers can only see meetings where they were invited attendees, just like any other workspace member.
Q: If I share my calendar with someone, can they see meetings in Clarify? A: No. Calendar sharing permissions are separate from Clarify. They must be invited attendees on the meeting to see it in Clarify.
Q: Can I hide a meeting from other attendees? A: No. If someone was invited to the meeting and is in your workspace, they'll see it in Clarify. Mark it as Private in your calendar BEFORE syncing to exclude it.
Q: What about meetings I join ad-hoc without a calendar invite? A: These meetings won't appear in Clarify unless they're on your calendar. Add them to your calendar to track them.
Q: I only want to see all meetings of some members, and restrict access to others: This isn't currently available, but may be something we're considering for the future. If you're interested in this, then please let us know!